A Presenting Primer for Non-Presenters
This longer primer on presenting assumes that you have already
read the Short Presenting Primer for Non-Presenters.
It will help you prepare for your presentation. It will show you how to develop
your scope and sequence, overview,
delivery style, and summary.
Following these steps will insure a successful talk.
The
Preparation:
The most important part of a presentation is the preparation! It is also
the part that is most often shorted. We think that we know what we are going
to say and do. And, generally, we do. However, specifically, we almost never
know everything. If you have prepared in advance, you often find you have too
much or too little or that there is more you need to learn about the subject!
Recall the old saying about the best way to learn something is to teach it.
If you have never tried to teach your topic before, you are going to run into
things that will need further study.
3 Things:
Your preparation should include 3 things. First, an outline for yourself.
Use whatever format works for you; cards, a formal outline, lists etc. The outline
should be easy to follow. Use a large type. You will be interrupted by questions
and you will have to find your place in it. Second, the materials for the presentation.
The actual software or hardware, screen or overhead displays, and examples,
etc. Plan to arrive early so everything will be set up well in advance. Third,
materials for your audience. Even if it is just your email address, people like
to take something with them. It also provides a good place for them to take
notes. With these things in hand, you will be ready.
3 Activities:
Your preparation should also include 3 activities. First, a real time run
through. You might be surprised how fast the time goes! If you dont have
time to run through the entire presentation, time a section and extrapolate.
Second, a technology check. What machines are you going to depend on? Is the
monitor smaller than the one you normally use? Is your software compatible?
Would it be better to bring everything you will use or rely on whats
there? Consider what you will do if nothing works. Third, a revision. If you
have done the other 5 parts, there will be something (if not a lot of things)
you need to adjust.
The
Scope and Sequence:
Scope and sequence is a term from educational curriculum development.
It means to know how much you are going to cover and in what order. When you
prepare your outline and do a run through, you are designing your scope and
sequence.
The sequence is usually the easy part. If you know your subject it will fall
into place as you start putting your outline down on paper. You will probably
swap parts around a few times until it looks right. Scope on the
other hand is more difficult. You have to determine where to start and where
to end. You should consider the time available, the audience, and your goals
for the presentation. Unless you are teaching an in-depth class, it is generally
better to give a really good, but superficial, overview than to run out of time
detailing every little interesting feature of your topic. Hit the important
points well and your audience will be happy and informed. Or, realize that some
topics may need to be broken up into several presentations.
The
Overview:
The overview (Tell them what you are going to tell them.) is the good
way to start a presentation of any kind. The only exception would be some kind
of Oh Wow! event used to get attention and spark interest. But the
overview would come immediately after that.
You may want to write the overview out completely and memorize it. A good overview
gives your audience a map of the world you age going to explain. One good way
to assemble one is to phrase it around what your audience will know or be able
to do after the presentation. If you skip it, your audience starts out lost
and may stay that way.
The
Delivery:
The actual delivery of the information can take many forms. Do it in whatever
way feels right for you and it will work. Until you have more experience, trying
to do it in someone elses style might be a disaster.
You might do an actual demonstration or a formal presentation with something
like PowerPoint, a question and answer dialog works well if you can enlist a
helper. A simple explanation might be enough. Consider showing simple screen
shots or overheads rather than doing an actual demonstration. It can be faster
and you dont have to worry about it working right.
Try to keep it light and fun and moving along. Remember that teacher that always
made your eyeballs roll back into your head? Remember the one that always made
you sit on the edge of your seat? Which one clipped along with a sense of humor?
The
Summary:
Only the overview is more important during the actual presentation delivery!
Tell the main points again. Fill in the blanks. Explain where more information
is available. Solicit questions.
The summary will help the audience remember questions they had during the presentation
but forgot to ask. The questions and answers should help round out the explanation.
Listen carefully to the questions, they may have noticed something you havent.
Dont be afraid to say, I dont know but I will find out for
you. No one will expect you to know every detail.
Finally, thank the audience for their attention.
Other
Stuff:
Ready for more than a primer? Get this book:
© TeachTech Inc. - Steve Gandy <steve@stevegandy.com>